Letter Writing

Though it is an age of computers, yet we are prone to letters in various forms. Letter written to friends, relatives, parents and dear ones are called Informal Letters. Letters written to officials, businessmen, editors are called Formal Letters.

                                                   FORMAL LETTER

The letter is aligned to the left of the page.

We can learn the format in an easy form

First Dive then Swim Slow But Steady

Format

# Beginning of the letter, From address, should be written without using the word “from” (FIRST)

#Date should be written just below the from address. (DIVE)

#To address i.e. receiver address should be written below date without writing the word” to” (THEN)

#Thereafter Subject is written. The subject is the topic on which the letter is concerned. It should be precise and short. (SWIM)

# A Salutation is a form of addressing the recipient. Usually, we address as Sir/Madam; Dear Mr.…….. or Dear Concern (SLOW)

# Body of the letter should be short and carry relevant information. The body of a letter is divided into 3 paragraphs; Introduction; Main Content; and Conclusion. (BUT)

#Signature of the letter is signing off the letter with the name and designation For e.g. Yours faithfully, Yours sincerely, Yours truly, Yours obediently, Regards etc. (STEADY)

For example

 Write letter to the municipality complaining regarding irregular roads and potholes in the city’

North block,

Gurgaon

 

12 April 2017

 

The Chairman,

Municipal Corporation,

Shiva Nagar,

Gurgaon

 

Subject: - Complaint upon irregular roads

Sir,

I, xz, being a resident of our locality would like to aware you regarding the difficulties being faced due to irregular roads. There have been several fatal accidents because of it.

A month ago before the rains, the roads were tarred but it is alarming to see the roads are filled with water laden potholes. These holes cause lots of hurdles for the commuters to travel through this road. Moreover, water logged potholes has been a breeding ground for mosquitoes. Thus we can find that there are absolute chances of a disease outbreak.

Therefore I request again to kindly send people to inspect and sort the issue at the earliest.

Looking forward to a favorable action,

Yours faithfully,

Xz

                                                    INFORMAL LETTER

The letter is aligned to the left of the page.

We can learn the format in an easy form

First Dance Slow But Steady

Format

# Beginning of the letters, From address, should be written without using the word “from” (FIRST)

#Date should be written just below the from address. (DANCE)

# A Salutation is a form of addressing the recipient. Usually, we address as Dear friend/ dad/ Mom/ Pal/ Names of friend like Dear John etc. (SLOW)

# Body of the letter should be of friendly tone and carry relevant information. The body of the letter is divided into 3 paragraphs; Introduction; Main Content; and Conclusion. (BUT)

#Signature of the letter is signing off the letter with the name and designation For e.g. Yours lovingly, Yours loving friend/ son/ daughter/ niece/ nephew. (STEADY)

For example

Write a letter to your uncle describing the new hostel. You are Nike/ Naomi.

Brooks Hill,

Colva, Goa

 

12 April 2017

 

Dear Uncle,

I hope you and aunt are keeping good in health. I was glad in receipt of your letter yesterday.

I want to inform you that I have shifted into the hostel as it was difficult for me to travel a long distance daily. I will describe the details.

The College has provided separate hostels for girls and boys. In our hostel, there are around 22 rooms accommodating 4 in each room. I have 3 roommates of which two of them are my seniors and rest one studying with me. Our hostel has fixed timetable for food. Morning at 8 they provide breakfast, 12:30 lunch and 4 pm tea/coffee snacks and at 8 pm dinner. There is an entertainment hall for indoor games.  We have a small library within it for reference books and study materials too. The hostel life is good as it imparts discipline and decorum within each. Recently we had celebrated Hostel Day where we had several performances, sumptuous food and lots of entertainment. I visit home during weekends and study leaves.

Kindly visit my hostel whenever you find time. I hope to see all during the next vacation. Convey my regards to elders.

Your loving niece/nephew,

Nike/ Naomi

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